Receptionist (Adhoc basis)
Llandysul
£11.44 per hour
We have the opportunity for an ad-hoc receptionist to work for our client in Llandysul to cover for sickness and holidays
As the first point of contact for all visitors and telephone inquiries – the candidate will need to provide a professional front of house service for the Wales site
Duties include…
- Receive all incoming calls through the main switchboard; transfer calls and ensure that accurate telephone messages are taken and distributed whilst ensuring that all queries are dealt with effectively and in a timely manner.
- Check voicemail on arrival each morning and distribute messages accordingly and put phone to night service at the end of each day.
- Host all contractors and visitors of all levels of seniority, in a professional manner, ensure Security and EHS procedures are adhered to, issue visitors’ badges, arrange for visitors to be collected for meetings and organise refreshments as appropriate.
- Monitor the security system for incoming visitors and operate the security gates as and when necessary. Ensure the Visitors’ Book is completed when visitors / contractors arrive and when they leave. Arrange any visitor refreshments and co-ordinate the daily sandwich order for employees.
- Receive all incoming post and distribute as appropriate.
- Maintain the site communal areas, namely Canteen, Meeting Rooms, Reception, Photocopy room and Toilets and ensure these areas are kept clean and tidy. Notify Cleaners if any areas need any attention.
- Coordinate the smooth running of the Occ Health Clinics on site, as per the schedule provided by Office Manager
Education and Experience…
- Previous experience in a Facilities and or Front of House role
- Proven administrative experience and advanced knowledge of Microsoft Outlook Calendars and Microsoft Office package (Word, Excel, PowerPoint) is desirable.
- Minimum education to GCSE standard or equivalent Skills and Attributes.
- Maintain a professional manner at all times.
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